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griffincbdq378-blog · 5 years

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Don't Just Sit There! Start Computer Training

More and more people utilizing the exam are realizing that this PMP exam is much more than answering ITTO kind of questions.

There is another variety of questions, which are giving a lot of grief to PMP aspirants. These are rather long, and situational questions. Such questions provide you with a lot of background information, and assess your PM Skills using the given problem. Actually, these questions are really trying to test for your Problem Solving skills - which is an essential should have for project managers.

The problem question will have many Correct, or seemingly correct answers, which are traps, and if you're not prepared, you may be caught off guard. You need to be very proactive, and be cautious, before answering these questions.

Let's analyze a Mock PMP Question here:

You work over a project to create state with the art diving equipment that can take you safely to depths of 300 feet in deep ocean. The projcet is on schedule, and budget allocations and spending is continuing according to normal. However, lately there has been a rumour that this blueprint for the new design just isn't original, and you, the Project Manager just sued by way of a competitor for copyright infringement. To say that you just are worried can be an understatement. Such problems was never discussed in the risk planning activities, and were therefore, never added towards the risk register. To deal with all the situation, it'll now cost the project plenty of time and money. What is the BEST response for this situation’

A. Don't take any action, just accept that there's a problem that the team did not arrange for.

B. Stop all project activities and approach senior management for suggestions about this issue immediately.

C. Add danger on the risk register and start gathering information regarding its probability and impact.

D. Use the management reserve to pay for the costs of the problem.

What's your answer? Quick, do not think too long, and come up using the answer.

Understanding the Problem at Hand:

Now, let's analyze the alternatives, and identify the very best answer... that's what was asked within this mock PMP question...

Your have become facing a challenge, which was not anticipated, or planned for. There is nothing in the Risk Register, and it really is a critical problem, which you have i never thought of. It has big implications...

There is pressure on the reputation from the company, legal liability, as well as cost plenty of time & money to the company. Thus, you should carefully look at the alternatives, and then choose the way to go.

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Analyzing The Options Given:

One with the common pitfalls for PMP exam aspirants is they take into account the BEST situation they would do, and after that hunt for it inside answers. But that is not the most effective idea. You should always look for your BEST option with the given 4 choices. The answer you select ought to be the Best of these 4 choices, even if the chosen answer just isn't what you would do in the real situation.

An important tip for such questions would be to NOT mix your choices given with your actual life experience, but try to eliminate the wrong choices, and pick the Best from the 4 choices... regardless of whether it appears illogical or most improbable one.

Choice A notifys you to accomplish not do just about anything. After all, legal things usually takes nearly a year, and also you've just been notified. Such options checking in case you wait for that problem to truly materialize, and/or grow bigger, prior to deciding to would take any action. This is not a great choice to choose. After all, you are a Proactive Project Manager. You will anticipate problems, and can develop risk mitigation strategies, Contingency plans, if they will really occur, you may be prepared with the impact analysis, method, and have a team member responsible capable to act, and stay around the lookout for this...

Choice B seems a great choice. It says that you should go for the senior management, let them know of the impending problems, and request their guidance or advice immediately. After all, with your dire consequences, it seems like wiser to ensure that they're updated, and ask for their support. It actually is smart, but there are two difficulties with this choice:

a. It says that Stop all project activities. It is okay to find advice, but why stop all the other activities? Stopping all the activities will further jeopardize the rest of the activities from the project.

b. Solving all project problems can be your job. That's why you're appointed the Project Manager inside first place. If you go on the management, and expect them to solve your problems, you aren't doing all of your job well. Of course, in the event you come with answers to solve the matter at hand, and seek their approval on this type of big change, then it really is in accordance while using Integrated Change Control Process. You could then be utilizing the escalation process, calling an unexpected emergency meeting with the Change Control Board etc., and advice them of the problem, and probable solutions, helping them make an educated decision.

Choice C seems perfect. It admits which you goofed up earlier, and missed identifying this Risk within the Risk Register. It then does damage repair, with the addition of this risk on the risk register, and subsequently begin gathering more information about the probability and impact of the problem at hand.

However, do remember that we have been not within the planning stages now... Such sort of things are better done during the planning stages. Now the problem has happened, and the situation in very close taking place... it is time to execute the plan, not begin planning now.

Adding for the risk register is fine, but gathering specifics of its probability is futile now... the challenge has happened. As a PM, you firstly job is usually to fix the problem. Just because it wasn't noticed/tracked/thought of earlier does not mean that people can't start and connect it first.

Choice D seems improbable. How can you utilize the management reserve without management approval. There is no mention of seeking management approval. Should you apply it, or utilize contingency reserve?

Only Change is Constant. Even while using best of planning, things should go wrong. That's why we setup a Contingency Reserve - for the known unknowns... like Inflation. We know it will happen, but do not have in mind the %, or when it will be sharp or less... It depends on the market forces. Therefore, for your issues that it is possible to forsee, we create a contingency reserve and utilize it at the unexpected happens.

And for stuff that are unknown, unknown, we setup a Management Reserve. This amount rests with the Management (Sponsor, senior management etc.). The Project Manager recognizes this fund, but tend to not use it without getting approval through the management. Further, it must be only used to the Unknown Unknowns - everything is unknown, and possess not been planned for.

Be careful about using this fund. You can't say that a person changed their requirement, and I had not planned for this, therefore I'll use the Management Reserve. This was a forseeable thing, and you also should don't use anything but your personal funds, or tap the Contingency Reserve, although not the Management Reserve.

With the issue accessible, you've got not planned for it, you hadn't anticipated it, and you are caught off-guard. Go to management, tell them about it, and utilize management reserve (after getting their permission needless to say)... They may 't be happy about the situation. But we are not here to make everyone happy, but to deliver a project successfully.

A problem has happened, or possibly happening, along with the first job as being a PM is usually to solve problems before they arise (preventive action - best course), or whenever they arise (reactive action - not the very best, but better late than never... all things considered, tariff of building a change increases over the years).

Thus, looking at the choices, it's best to decide on Option D.

Hope this assists you in answering evil, detailed and situational questions in the PMP exam.

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